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THE DOCTORAL INSTITUTE

Follow-up and supervision

The doctoral research project is supervised on a daily basis by the thesis supervisor. However, as with any project, it is important to conduct reviews at regular intervals during the course of the doctoral research project, in order to ensure progress, adjust the schedule, decide on new directions, take a step back and prepare for the future.

These reviews are organized by the doctoral school throughout all three years of the doctoral project.

Doctoral schools organize a monitoring committee for each doctoral candidate. This committee meets at least twice during the doctoral project and at least one of its members must come from outside the doctoral candidate's research team in order to provide an external perspective. Committee meetings are an opportunity for doctoral candidates to present the progress of their research projects and discuss any challenges they have faced and how they overcame them. They are also an opportunity to review the doctoral candidate's Individual Training Program and his or her career goals. A report is produced at the end of each monitoring committee meeting and is sent to the doctoral school, the thesis supervisor and the doctoral candidate.

Each doctoral school determines the specific arrangements for these monitoring committees and describes them on their website.

Doctoral school list

Supervision

Throughout the doctoral research project, the role of the supervisor is:

  • to assist the doctoral candidate in the management of the doctoral project
  • to work with the doctoral candidate to develop the research work plan (a three-year project should be broken down into multiple steps)
  • to provide the doctoral candidate with bibliographic, scientific and methodological advice
  • to provide the doctoral candidate with the equipment and resources needed to complete the research project
  • to monitor any partnerships, even if the supervisor delegates part of such monitoring to the doctoral candidate
  • to work with the doctoral candidate to ensure major project deadlines are met
  • to ensure the doctoral candidate is well integrated into the research team
  • to discuss and validate the doctoral candidate's results with the candidate
  • to advise the doctoral candidate on how to exploit research results (publications, conferences, patents, etc.)
  • to ensure the doctoral candidate gains autonomy throughout the project
  • to discuss the doctoral candidate's career goals with the candidate
  • to allow the doctoral candidate to pursue continuing education (and even advise which training courses to take)
  • to put the doctoral candidate in contact with people in his or her professional network if it could help the candidate prepare for the future
  • to fulfill all of these roles, the supervisor must dedicate a significant portion of his or her time to the doctoral candidate. For that reason, supervisors may only supervise a few doctoral projects at once. The maximum number of projects a supervisor may supervise is established by the university's academic board and may be reduced by the doctoral school's board. 

18/05/17

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